doc_name,holder,where-kept,expiry,verified_on,notes
Supplier approval letter,Compliance,Digital+hardcopy,2026-05-31,2025-10-01,
Installation certificate (per vehicle),Tech,DMS per VIN,Rolling,2025-10-01,
Device approval evidence,Tech,Vendor portal,Active,2025-10-01,
Data processing agreement (DPA),Legal,Contracts repo,Active,2025-09-20,
Access control/RBAC matrix,IT,Security wiki,Quarterly,2025-10-10,
Incident response plan,IT/Sec,Security wiki,Annual,2025-07-01,
Audit trail export (sample),Ops,Reports drive,N/A,2025-10-05,
Trip/route export (sample),Ops,Reports drive,N/A,2025-10-05,
Training records (drivers),HR,LMS,N/A,2025-09-18,